What should I include in the “basis for request” field in a PeopleAdmin action?

The “basis for request” field is an opportunity for an initiator to explain the reason for submitting the action.  The more detail that is given in this field, the easier it will be for your Talent Consultant or EHRA Administration to understand the situation and the department’s needs.  A well-written and detailed basis for request provides additional information on the business need for the action, which can help minimize questions later, expediting the analysis and approval processes.

Weak Example:

Basis for Request

Temporary increase for additional duties.

 

This example does not provide enough relevant information regarding the request and will result in the need for a conversation with your Talent Consultant or EHRA Administration because key information is missing.  While we’re always glad to have a conversation, when more information is needed to approve an action, it can often lead to delays in the turnaround time.

Strong Example:

Basis for Request

A 4% ($1,800) temporary salary increase is being requested for this position from 10/1/16 – 12/31/16.  This position will be taking on additional duties while pos #12345678 is on a leave of absence. Temporary additional duties will consist of: Biweekly payroll processing Administration and support for KABA Managing travel reimbursement approvals at the College level Pcard approvals at the College level Update content on College website Supervise the department’s temporary employee The temporary additional duties and salary increase will be removed when pos #12345678 returns to work.

 

This example gives your Talent Consultant or EHRA Administration all of the relevant information needed to approve the action, and will often result in faster approvals.

If you have any questions about developing a strong “basis for request,” please feel free to contact your Talent Consultant.