Graduating Student Workers Who Need to Continue to Work

If you have student workers who will continue to work after they have graduated, or are no longer students at the University for any reason but will continue to work, they will need to be hired as temporary employees following the temporary hiring process. Because this is a transition to a different employee type and technically an opportunity available to non-students, a posting/recruitment is required. In addition, a background check may be required if not previously/recently performed. It is a good idea to get this process started as soon as possible to ensure that students selected for temporary positions do not encounter an interruption in the transition from student to temporary.

If you have any questions, or need a refresher on the temporary hiring process, please contact your Talent Consultant.

Summer Interns and Volunteers

As we approach the summer months, our office often receives an increase in questions regarding summer internships and volunteers. In general, there are very few opportunities that can truly be characterized as “volunteer”. In most cases, these situations are employment relationships and therefore require a recruitment and competitive selection. Situations with interns and/or volunteers should be discussed with your college HR office and in consultation with Talent Solutions.

A few notes to remember about interns and volunteers:

• The work done by interns should benefit the intern, not the employer, and should provide training and education similar to what is found an educational setting.
• Volunteers perform hours of service for civic, charitable, or humanitarian reasons. Volunteers are not permitted to be a substitute for employee compensation and may not be linked to productivity.
• If hiring minors as interns or students, the University is subject to the conditions of employment for minors set by the Department of Labor. To ensure the safety of minors, please contact Environmental Health and Safety to have the working conditions evaluated for safety.

If your department encounters a request for an intern or volunteer, contact your college/division HR office and your Talent Consultant to discuss the situation before proceeding.